How To Choose The Perfect Wedding Venue

There are a lot of elements in a wedding that one can finalize closer to their D-Day, like flowers arrangements, a wedding cake or certain rituals; but a wedding venue is of priority to every couple… Afterall, it is the venue that decides where you will be hosting your family and friends to celebrate a milestone. Choosing your wedding venue should be your first consideration, before all else. As soon as the wedding date or month is finalized, Indian couples then seek to book their venue at least five to six months ahead. However, having to pick the ‘right’ venue can be a process that takes days on end, is overwhelming and hard. Here is a simple step by step guide to picking that ‘perfect’ wedding venue for your most special day.

Knowing Your Vision

Planning and envisioning your wedding day is the first step to making the right choice. To begin, ask yourself:

– What kind of venue would you like to be wed at and does it fit in your budget?

– Is there a specific wedding theme that you have in mind?

– Would you prefer an outdoor or indoor setting depending on when you want to get married?

– How many people would be at the wedding?

– Is the venue accessible for your guests and vendors?

– Is the venue you are choosing able to provide quick action in case of last-minute troubles?

– Does the venue provide the required amenities for the number of guests being invited?

For example, if you’re planning a modern wedding, look at art galleries, well-designed restaurant spaces, or warehouses. On the flip side, a wedding incorporating more natural elements works well with outdoor venues such as parks, backyards, and ranches. Choosing a venue that fits in with (and enhances) your theme will enable your wedding to feel more connected to the space.

Set Your Budget (and Ensure to Stay Within)

Having a budget in mind while planning for your wedding is crucial. This also applies to selecting the wedding venue. It’s not just about renting a space, since other key aspects such as in-house catering (like in a hotel or restaurant) also have a price weather per unit or a lumpsum, décor and floral designs also drive costs up. Know how much your total budget is, as well as approximately what your design will cost to execute. If adding that on top of the cost of using the space blows your budget out of the water, you’ll either need to scale back your design or look at more affordable spaces. Break down your overall budget by category, prioritizing more funds for vendors that are a higher priority. If you select your venue first, and then realize it’s more than you should have allocated, it’s an uphill battle to stay within your budget when you still have a dozen other people to hire.

Check With Your Wedding Planner

To plan an event as complex as a wedding, it is always good to have a professional’s opinion. Wedding planners provide you with advice that will help accomplish your vision, iron out details and elevate the wedding to create a unique experience for guests and to-be-weds. Your planner will ultimately know if the venue is worth your vision and their execution. Wedding Planners are much more familiar with the capabilities of a space, the layout, and the time and items you’ll need to really transform it. If there’s a creative way to make it unique or a quirk about the space that could make your vision hard to accomplish, your planner will know.

Understanding Your Guests

Knowing how many guests you would want at the wedding will save you from potential headaches down the road. Before moving forward with preparations, it is always a good measure to create an invite list using various online tools to keep a running tally of how many guests from both sides will be present at the venue and keeping track of how many of the guests are in proximity and how many guests will have to travel for the wedding. This will further help refine your venue selection. If you choose a venue that is too small for your guest list and more guests RSVP ‘yes’ than you can fit in the space, you might be in a tough situation. Couples often underestimate how many people they will invite (or how many their parents will want to add), so have that conversation early to know what you’re really working with. This will also help you break down your budget, as some costs are very dependent on the number of people you’re inviting,

Do your Research about the venue and read the Terms & Conditions Carefully

Before zeroing down on your venue, we recommend going through each venue’s FAQs and asking as many questions as possible to help you make a confident choice. Ahead of finalizing the venue, paying a deposit and signing a contract, it advisable to check images and videos of the setting, read consumer reviews and terms and conditions to gain a sense of personal guarantees, clauses for cancellations, deposits, etc. You can get the best results by visiting the venue in person, confirming and clarifying everything with the venue management in case if you’re doing everything solo without consulting an event planer AND who knows you might get them to agree for a personal discount on a package deal based on your negotiation skills.

If everything is planned right, then you and your partner can expect to give a memorable experience to all the people attending your wedding and in the process create the most unforgettable memories which both of you can cherish for the rest of your lives. But don’t worry if all of this feels intimating to you; because Shiv Shakti Event has all these bases covered. Just contact us and we will take care of the rest just the way you like. You can also avail some awesome discounts and offers when booking your Special Day with us. WATCH THE MAGIC UNFOLD.